Palo Alto Unified School District
Video Archives

December 8th, 2009

A. CALL TO ORDER/APPROVAL OF AGENDA ORDER/ORGANIZATIONAL MEETING OF THE BOARD OF EDUCATION

Organizational Meeting:

A. Oath of Office:
The Superintendent will administer the oath of office for board members Dana Tom and Barb Mitchell. This was an uncontested election.

B. Election of Officers:
The Board will elect its President for 2010. The new President will assume the office immediately following this action. The Board will then elect a Vice President and Executive Secretary/Clerk. (Board Policy designates the Superintendent as Executive Secretary/Clerk.)

B. ORGANIZATIONAL MEETING OF THE BOARD OF EDUCATION (cont.)/REPORTS

Organizational Meeting:

C. 2010 Board of Education Committee Assignments:
The Board will determine committee representation for its members.

D. Naming the Board Representative for the County Committee:
This representative votes on behalf of the Board for open seats on the Santa Clara County Committee. This traditionally has been assigned to the Board President.


Reports:
A. Staff and Student Successes

C. REPORTS (cont.)/APPROVAL OF CONSENT CALENDAR/DISCUSSION ITEM

Reports:
B. Student Board Representative Reports
C. Superintendent's Report


Approval of Consent Calendar:

A. Certificated Personnel Actions:
It is recommended the Board approve the certificated personnel actions as presented.

B. Classified Personnel Actions:
It is recommended the Board approve the classified personnel actions as presented.

C. Approval of Minutes:
It is recommended the Board approve the minutes of November 10 and two meetings of November 17, 2009.


Discussion Item:

A. First Interim Financial Report:
Ed Code requires districts to submit reports to the County Office of Education twice a year. This report reflects the status of district finances as of October 31, 2009.

D. DISCUSSION ITEM

B. Parcel Tax Resolution #2009-10.08:
Staff is recommending the board approve a resolution and ballot language for a parcel tax to be placed on the April 6, 2010, ballot. There will be a public hearing at the December 15, 2009, regular meeting.

E. OPEN FORUM/DISCUSSION ITEM

Discussion Item:

C. Adoption of Legally Aligned Board Policies:
Staff is recommending the board adopt the proposed board policies for legal alignment.

F. DISCUSSION ITEMS/ACTION ITEM

Discussion Item:

D. Memorandum of Understanding with Los Altos School District:
Staff is recommending renewal of the MOU with Los Altos School District.


Action Item:

E. Review and Ratification of Single Plans for Student Achievement (SPSA) (formerly School Improvement Plans) and School and Library Improvement Block Grant Budgets (formerly SIP Budgets) for 2009-10 for Addison, Barron Park, Juana Briones, Duveneck, El Carmelo, Escondido, Fairmeadow, Walter Hays, Hoover, Lucille Nixon, Ohlone, and Palo Verde Elementary Schools, and Young Fives, and J L Stanford, Jordan, and Terman Middle Schools
The board reviewed the plans and budgets On October 27 (K-5 and Young FIves) and on November 17 (6-8). It is recommended the board ratify the plans and budgets as presented.


Discussion Item:

F. Call for Nominations for the California School Boards Association (CSBA) Delegate Assembly
It is recommended the board discuss and consider nominating delegate(s) for Region 20, Santa Clara County. Board member Dana Tom is seeking reelection.

G. BOND AND FACILITY ITEMS: INFORMATION ITEM

A. Progress Report on Ohlone Elementary School Construction:
Staff will update the board about construction work at Ohlone Elementary. No action is being requested.

H. BOND AND FACILITY ITEMS: DISCUSSION ITEM

B. Authorization to Bid the Site Work and Relocation of Modular Buildings to Accommodate Construction at Gunn High School:
Staff is recommending approval of bidding the site work and relocation of modular buildings at Gunn.

I. BOND AND FACILITY ITEMS: DISCUSSION ITEMS

C. Authorization to Bid the Site Work and Relocation of Modular Buildings to Accommodate Construction at Palo Alto High School:
Staff is recommending approval of bidding the site work and relocation of modular buildings at Paly.

D. Authorization to Bid the Procurement and Relocation of Modular Buildings to Accommodate Construction and Growth at Ohlone Elementary School:
Staff is recommending authorizing bids for the installation and lease of modular classroom buildings at Ohlone.

J. BOND AND FACILITY ITEMS: DISCUSSION ITEMS

E. Close-out Amendment to Agreement between the Palo Alto Unified School District and the Jewish Community Center (JCC) Regarding the Greendell Site:
Staff is recommending authorizing the superintendent or his designee to execute the First Amendment to the License Agreement and to make the final payment as required by the agreement with JCC. The JCC has moved from Greendell to the new Center for Jewish Life.

F. Approval of Construction Change Orders:
Auditors have recommended these change orders be presented to the board on a monthly basis. Future lists will be part of the consent calendar.

K. BOND AND FACILITY ITEMS: DISCUSSION ITEMS/BOARD MEMBERS' REPORTS/ADJOURNMENT

Discussion Items:

G. Career Technical Education Facilities Program Grant for Palo Alto High School:
Staff is recommending authorizing application for two grants totaling $6 million for use in constructing the arts building and the theater.

H. Increase of Project Budgets for High School Master Plans:
Staff is recommending approval of a transfer from the funds reserved for each high school to the Gunn and Palo Alto High School master plan budgets in the amount of $30,000 for each campus.

I. Authorization to Issue Amendment No. 2 to AEDIS Architecture and Planning:
Staff is recommending authorizing contracts with AEDIS for design services of $1,490,119 for Jordan, $1,358,462 for JLS, and $1,116,375 for Terman and to reduce the amount of the AEDIS contract for the Garland design by $1,048,540.


Board Member Reports:
A. Reports
B. Correspondence
C. Operations
D. Acknowledgements and Recognition
E. Board Calendar

BACK TO SCHEDULE