Palo Alto Unified School District
Video Archives

June 22nd, 2010

A. CALL TO ORDER/APPROVAL OF AGENDA ORDER/REPORTS/CONSENT CALENDAR

Reports:

B. Staff and Student Successes

C. Superintendent's Report


Consent Calendar:

A. Certificated Personnel Actions
It is recommended the Board approve the certificated personnel actions as presented.

B. Classified Personnel Actions
It is recommended the Board approve the classified personnel actions as presented.

C. Approval of Warrants
It is recommended the Board approve the warrants for May 2010.

D. Approval of Minutes
It is recommended the Board approve the minutes of the meetings of May 11, May 25, June 1, June 7, and June 8, 2010.

E. Annual Request to Submit an Application for Consolidated Categorical Aid
It is recommended the Board approve submittal of an application for Consolidated Categorical Aid, Part 1 to be submitted June 30,2010, and Part II to be submitted January 2011.

F. Uniform Complaint (Williams Settlement and Valenzuela/CHASEE Lawsuit Settlement) Quarterly Report
Local Boards must submit a quarterly report to the county superintendent on the nature and resolution of complaints.Ê There were no complaints filed for the period April 1-June 22, 2010.

G. Establishment of Tax Rate for District Bonds for the 2010-11 Fiscal Year
It is recommended the Boars approve setting the tax rate for the Strong Schools Bond at $44.50 per $100,000 of assessed value ($44.50/$100K AV) in the event the Santa Clara County Controller-Treasurer calculation is lower.Ê Additional dollars collected will fund a reserve for future years to offset the possibility of the calculation exceeding $44.50/$100K AV.Ê This item was discussed on June 8, 2010.

H. Five-Year Deferred Maintenance Plan
It is recommended the Board approve the Deferred Maintenance Plan.Ê This item was discussed on June 8, 2010.

I. Contract with OÕConnor Construction Management, Inc. for 2010-11
It is recommended the Board approve execution of a time and materials contract with OCMI for a not to exceed amount of $1,160,749 for 2010-11.Ê This item was discussed on June 8, 2010.

J. Authorization to Enter into Addendum No. 9 with Gelfand Partners for Additional Services for Ohlone Elementary School and the Classroom Improvements Project
It is recommended the Board approve Addendum No. 9 with Gelfand in the amount of $226,499 plus an allowance for reimbursable expenses for the Classroom Improvements Project of $10,000.Ê This item was discussed on June 8, 2010.

K. Renewal of Student Nutrition Services Consultant Contract for 2010-11
It is recommended the Board approve the amendments to the consulting contract with Sodexo in the amount of $821,712 which includes all costs except District labor and District miscellaneous operating costs.Ê This item was discussed on June 8, 2010.

L. Authorization to Bid Managed Printing Contracts for Gunn High School and the District Office
It is recommended the Board authorize the solicitation of bids for managed print contracts for Gunn High School and the District Office.Ê This item was discussed on June 8, 2010.

M. Authorization to Purchase Apple Computers
It is recommended the Board authorize the purchase of up to $1,093,941 of Apple equipment during the 2010-11 school year.Ê This item was discussed on June 8, 2010.

N. Child Care Services and Lease Renewal of Premises Contract
It is recommended the Board approve the Child Care Services and Lease Renewal Contract with ChildrenÕs Creative Learning Center, Inc.Ê The District will receive $1,588.32 per month effective July 1, 2010, in facility rental and approximately $374.40 per month for utility use.Ê This item was discussed on June 8, 2010.

O. Initial Proposals of California Service Employees Association (CSEA)
CSEA is presenting its initial proposals for negotiations.Ê This item was discussed on June 1, 2010.

P. Initial Proposals of the Board of Education for Negotiations with California Service Employees Association (CSEA)
The Board is presenting its initial proposals for negotiations with CSEA.Ê This item was discussed on June 1, 2010.

Q. Initial Proposals of Palo Alto Educators Association (PAEA)
PAEA is presenting its in initial proposals for negotiations.Ê This item was discussed on June 1, 2010.

R. Initial Proposals of the Board of Education for Negotiations with Palo Alto Educators Association (PAEA)
The Board is presenting its initial proposals for negotiations with PAEA.Ê This item was discussed on June 1, 2010.

S. Memorandum of Understanding with Palo Alto Management Association (PAMA)
It is recommended the Board approve the MOU between the district and PAMA through June 30, 2011.Ê This item was discussed on June 1, 2010.

T. Biennial Review of Conflict of Interest Code and Changes to Board Bylaw 9270
It is recommended the Board adopt changes to this bylaw as recommended by the Office of the County Counsel.Ê This item was discussed on June 1, 2010.

U. 2010-11 Adult Education Course Approval
It is recommended the Board approve the 2010-11 Adult School program course offerings as presented.

B. ACTION,DISCUSSION,INFORMATION ITEMS

Information:

A. Update on Focused Goals and District Initiatives
The Strategic Plan was revised and adopted on May 27, 1008.Ê Subsequently, staff has worked with the board to set focused goals each year.Ê Staff will review the past yearÕs activities and begin the discussion and process for setting the goals for the 2010-11 school year.Ê No action will be taken at this meeting.

Discussion:

B. Appointment of Three Members to the CitizensÕ Oversight Committee for the Strong Schools Bond
The Board will discuss the appointment of Todd Collins, Catherine Garber, and Mary Marth to replace three members who have stepped down.Ê Terms would end in August 2012.Ê This item will return for possible action in August 2010.

C.

Action:

C. Proposed Budget for 2010-11; Resolution 2009-10.18, Non Compliance with Balanced Budget Policy; Resolution 2009-10.19; Year End Budget Transfer Authorization; Resolution 2009-10.20, Budget Transfer of Funds for the Fiscal Year 2010-11; and Resolution 2009-10.21, Interfund Borrowing Fiscal Year 2010-11
The Board will consider approving the proposed budget for 2010-11 and the accompanying resolutions.Ê This item was discussed on June 1, 2010.

Open Forum

D.

Action:

D. Approval of Schematic Design of J. L. Stanford Middle School
The Board will consider approving the schematic design for J. L. Stanford Middle School and authorizing staff to proceed with design development and construction documents for these projects.Ê This item was discussed on June 1, 2010.

E.

Action:

E. Approval of Conceptual Design and Project Budget for the New Theater Project at Palo Alto High School
The Board will consider approving the conceptual design and proposed project budget for the Palo Alto High School Theater project pending acceptance of a restructured plan for the Palo Alto High School Strong Schools Bond funds.Ê This item was discussed on June 1, 2010.

F. Approval of Conceptual Design and Project Budget for the Stadium Project at Palo Alto High School
The Board will consider approving the conceptual design and proposed project budget for the Palo Alto High School Stadium project.Ê This item was discussed on June 1, 2010.

G. Contract for Replacement of the Southern Side of the Parking Lot and the Playground at the Greendell Site
The Board will consider awarding a contract Êto No Fault Asphalt for replacement of the southern side of the parking lot and the playground at the Greendell site in the amount of $149,000, with change orders not to exceed $14,900.Ê Bid approval was discussed on May 11, 2010.

F.

Information:

H. Disproportionality
In November 2009, the California Department of Education identified PAUSD as having significant disproportionality pursuant to the requirements of the Individuals with Disabilities Education Act (IDEA) for 2007-08.Ê Staff is presenting its plan to reduce the disproportion.

G.

Action:

I. Amendment of Assistant Superintendent, Educational Services Contract
It is recommended the Board waive its two meeting rule and approve the amended contract to appoint Virginia Davis as Associate Superintendent, Educational Services.Ê Contracts are effective July 1, 2010.

J. Certificated Personnel Actions: Appointment of Chief Business Officer
It is recommended the Board waive its two meeting rule and approve the contract for Cathy Mak as Chief Business Officer 80% and Classified Manager IV 20%.Ê Contracts are effective JulyÊ1,Ê2010.

K. Chief Business Officer and Maintenance/Bond Manager Contract
It is recommended the Board waive its two meeting rule and approve the contract for RobertÊGolton as Chief Business Officer 20% and Maintenance/Bond Manager 70% (total 90%).Ê Contracts are effective July 1, 2010.

H. ACTION ITEMS/BOARD MEMBER REPORTS/ADJOURNMENT

Action:

L. Declaration of Need Ð Emergency Permits and Short Term Staffing Permits for Certificated Employees
The Board will consider approving the Declaration of Need for 2010-11.Ê This item was discussed on June 1, 2010.

M. Negotiation to Amend the Contract with Gilbane Building Company to Provide Project and Construction Management Services
The Board will consider authorizing execution of a Lump Sum Amendment with GBC in the amount of $6,716,924 through October 2013.Ê This item was discussed on June 8, 2010.

N. Board Member School and Program Assignments for 2010-11
Board members have been assigned to schools and programs for the 2010-11 school year.Ê This item was discussed at the June 1, 2010, meeting.


Board Member Reports:

A. Reports
B. Correspondence
C. Operations
-Possible Future Board Agenda Items
-Board members may suggest items for placement on future agendas
D. Acknowledgements and Recognitions
E. Board Calendar
-The next regular meeting is scheduled for August 24, 2010

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